Jaguar Club Exec Board Meeting – July 13, 2015
Open Meeting: Jill Tate
Updates: introduced new and returning Board members:
Treasurer—Stephanie Riddle
Joey Snipes—Corporate Sponsor Liaison
Patrick Bunch—Member at Large
Jodi Snyder—Restaurant Nights
Marlene Schneider—Ways and Means
Need a VP of Concessions—might end up having a team of people (one per sport season)
August 6 and 17—Freshman Orientation (need a person to introduce the Jag Club on August 6)
Kickoff dinner on 8/13/15—Ruckus typically donates the food, people get sports passes; presented the idea of doing something simple like a raffle?
Last spring’s golf tournament was very successful—got more donations than expected; expenses $3K, made $11K+ (net profit $8K+?)
April 25, 2016 is a Teacher Workday—will talk to Lochmere about this date as a possible date for next spring’s golf tournament?
Introduced the idea of partnering with Reciprocity Events, which organizes and plans 5Ks; the owner, a former ADHS parent, offered to make Jag one of their donations this year; October 10th will be the Fun Run; it is an event for 300 persons and open to everybody; Jennifer Martin will be the chairperson; the owner of Reciprocity said that the Jag Club would make about $3400 with 300 participants; Jag Club’s role will be to help promote the event and to bring in volunteers; Jill proposed that we work with Student Council to promote this event; this will be our fall fundraiser (and the golf tournament will be the fundraiser in the spring)
Spoke to Online Donations.com; designed for a team (ex., football lift-a-thon—program enables team to reach out of town family/friends as well as local friends/family)
Stadium: update—should have had lights put in last week, but a lot of the electrical boxes are dead boxes; electric company was supposed to come out last Thursday to replace boxes; currently putting topsoil down; have to regrade the pond/drainage area; might be installing a bigger pipe to accommodate amount/velocity of water that drains off; new ice machine ordered ($2300) and will need a safe place to store it in the short term; don’t have to buy ceiling fans (the county will); have also purchased a popcorn maker, nacho cheese machine, pretzel warmer, and hot dog warmer—spending fewer $ than expected; irrigation—have filed plans, so will start to run irrigation lines; made a profit of about $13K on the sale of the pavers; smaller pavers are beautiful but might not handle engraving, so have paver rep coming to a meeting; big pavers are ready to go
AD Proposed budget: last year’s budget (gold sheet); proposed budget (white sheet); expenses—need a new bus; purchased a gator—need a secure place to put it; might need one or two assistant coaches (have all the coaches on staff); income—would like to bring back the teacher talent show (prizes from the last talent show included a cruise, jewelry collection, and tickets to Carowinds); idea raised for a faculty versus parent basketball game
Projected income of $99.5K is primarily from gate receipts and sports passes; Projected operating expenses of $67K includes standard team expenses and expenses such as security for games (the Athletic Director has been asked to provide security for all games, regardless of the sport, which is a policy change); additional proposed team spending of $30.5K; total proposed expenses of $97.5K; budget request for the Jag Club is $30K, which includes awards, reconditioning of football and lacrosse helmets, funding for the coaching clinic, field maintenance and field paint, and $5K for unexpected expenses (such as for new/extra uniforms); Jill will do an e-vote for the budget
Idea proposed that first hundred members to join the Jag Club—raffle for a couple of Emerald Point passes and a $100 Publix gift card
Meeting adjourned at 8:15
Next meeting scheduled for 8/1